About the Job

Position:

Procurement Specialist

MMAK Overview:

MMAK provides dependable, compliant, and detail‑driven financial services for government agencies, nonprofits, and private organizations. Our mission is to strengthen organizational capacity and operational efficiency through strategic planning, financial management, and program management expertise.

‍Major Duties:

  • Purchase Order Processing and Payment Management: Process purchase orders for goods and services from government and non -government sources. Verify authorization and availability of funds prior to processing purchase requests. Ensure compliance with the procurement policy and internal control procedures. Prepare spreadsheets and maintain databases to track funds commitments, obligations, and expenditures. Process subscription renewals, cancellations, and transfers.

  • Vendor and Contract Management: Identify and maintain lists of vendors and sources of supply for goods and services. Research and evaluate suppliers based on price, quality, selection, service, and reliability. Coordinate with selected vendors on supply and delivery of purchased items. Track delivery of goods and services and follow up on outstanding orders. Assist with clarifying contract requirements and resolving any conflicts. Plan and coordinate time and delivery of purchases. Negotiate with vendors for the best price over contracted services and purchases

  • Records Management and Reporting: Maintain comprehensive procurement documentation for audit purposes. Prepare procurement reports for management review. Document receipt of goods and services. Maintain records of procurement activities. Reconcile financial accounts related to procurement activities. Ensure separation of duty practices in procurement and payment processing.

  • Financial Systems Management: Review internal control practices to monitor separation of duties violations, modify processes, conduct what-if analyses, reassign user security profiles to ensure policy compliance, and generate detailed reports. Provide recommendations to senior management related to improving internal controls, mitigating, or applying compensating controls.

  • Procurement and Budget: Serve as needed as a contracting officer responsible for primarily purchasing consumable and automation supplies. Monitor daily fund balances, reprogramming, and transferring funds as necessary and appropriate. Assist with preparing and reviewing open obligation reports to ensure current and prior year funds are liquidated or deobligated in a timely manner. Assist in developing and analyzing cost projections related to travel expenditures.

  • General Responsibilities: Communicate and respond to requests from staff and management about financial management, travel, procurement, and budget activities. Communicate clearly and effectively, both orally and in writing, to explain financial and travel management concepts to individuals and groups with varying experience and backgrounds. Interact effectively with vendors and staff, providing good customer service and resolving difficulties efficiently while complying with regulations, rules, and procedures. Participate in periodic audits to ensure financial management requirements are being met. Prepare required reports and gather the appropriate documentation. Assist in developing, implementing, and maintaining written procedures for assigned functions. Comply with, and maintain awareness of policies and procedures and internal controls guidelines. Demonstrate sound ethics and good judgment. Display a careful and deliberate approach in handling confidential information in a variety of contexts.

Required Qualifications:

  • Bachelor's degree from an accredited college or university in Business Administration, Finance, Public Administration, or a related field.

  • Experience in the functional areas of procurement management, supplier sourcing, contract management, purchase order management, and vendor relations management.

  • Prior experience in federal or government procurement operations.

  • Familiarity with federal procurement systems and procedures.

  • Knowledge of federal appropriations law and practices.

  • Knowledge or familiarity with acquisition program structure for budgeting, budgeting procedures, regulations, policies, and guides.

  • Proactive and demonstrate ability to work independently and conduct analysis, perform actions, develop solutions, and provide recommendations and assistance to Program Executive Office (PEO), Chief Financial Officers (CFOs), Program and Element Managers (PM/PEM) at all levels.

  • Ability to communicate clearly and effectively, both orally and in writing.

Knowledge, Skills and Abilities:

Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

  • Knowledge of and experience using automated financial management and procurement systems.

  • Demonstrated proficiency in procurement record-keeping, completing procurement forms, preparing RFI, RFQ, RFP, SOW and proposal evaluation.

  • Ability to work independently and to set priorities across multiple assignments, as well as to work cooperatively in a team environment.

  • Knowledge of and experience using SharePoint Online, Microsoft Office 365, and Adobe Acrobat.

‍How to Apply:

Email cover letter, resume, and two references (at least one from an employer) to info@mmakoptimusconsulting.com.

Disclaimer:

MMAK is an E-Verify participating organization. Please see the E-Verify website for more information.‍